How to Export Emails from Zimbra to Outlook alongwith Contacts, Calendars, Briefcase etc.

admin | conversion how to migration software tech | 5 minutes read | Modified on: 06-04-2022
zimbra to outlook

There are plenty of users who are searching for some reliable technique for how to export emails from Zimbra to Outlook 2019, 2016, etc. If you are also one such user, then read this write-up till the end. It will help you get instant solution to resolve queries like “How Do I Import Emails From Zimbra to Outlook?”, “How to export Zimbra mailbox to Outlook PST file?”, “How to import export Zimbra folders to Microsoft Outlook?”

Before explaining the solution for resolving above-mentioned queries, let’s find out the most common reasons for organizations taking such a big step of migrating from Zimbra environment to Microsoft Outlook.

Top Reasons to Export Zimbra Mailbox to Outlook 2019, 2016

  • When it comes to reliability, nothing matches MS Outlook. That’s why it is considered as the most trustworthy application among both home and technical users.
  • Many enterprises also prefer using Outlook alongwith MS Exchange Server, as against Zimbra Desktop/webmail email client. Again, it is the trust factor that makes MS Outlook as the first choice of enterprise level users. Why? Because it the most trusted brand in IT sector.
  • Microsoft delivers one of the first-class after sales service to all its users worldwide. This is evident from the fact a lot of individuals have shared their experiences and thoughts through various social media platforms. There are a lot of help forums and other community sites available online for Outlook users’ support. As compared to this, there is very limited information available online about Zimbra.
  • MS Outlook has a clean and simple interface as compared to Zimbra desktop. Therefore, all technical and non-technical users can easily use Outlook without any problems.

Also Read :

Easy tips to Convert Zimbra to mailboxes to Office 365

How to Migrate Zimbra emails to Windows 10 Mail

Export Zimbra Mailbox to Outlook with Expert Solution

For converting Zimbra mailboxes to Outlook, you need to use a professional utility. Here I am going to discuss about CubexSoft Zimbra Converter, a professional’s chosen solution. It delivers quick and precise Zimbra to PST conversion results, with complete data. The software is simply designed that makes it handy for both technical and non-technical users. They can quickly resolve their “how do I import emails from Zimbra to Outlook?” query and perform desired tasks with ease. Additionally, its various advance filters enables users to migrate only required Zimbra items to Outlook, as they desire. Moreover, Zimbra to PST Converter is suitable for all Windows OS – 11, 10, 8.1, 8, XP etc. The resultant PST files are accessible in all Outlook editions – 2019, 2016, 2013, 2010, 2007 and 2003. Now let’s look at the step by step procedure to understand :

How to Export Emails from Zimbra to Outlook 2019, 2016, 2013?

  • First download and install the software on your Windows system
download zimbra to outlook converter
  • Click on Add Files button to open a new pop-up window showing various options for uploading Zimbra files. Use Add Files button to select and load Zimbra TGZ files. Add Folders button can be used for adding folder containing Zimbra TGZ files/folders. And if you have extracted folder from TGZ file, then use Add Extracted Folder option
  • The software will start scanning the Zimbra data and displays the entire list on its left pane
  • Now check the preview of loaded Zimbra emails, contacts, calendars and all other items before starting the migration process
  • Now click on Export button and choose PST from select desired output option drop down list
  • Various sub-options and filters are provided to choose from. Select them as per your requirement, choose desired destination location to save resultant files and click on Convert button.
  • The software will now start the Zimbra to Outlook migration process and shows live progress report
  • On successful completion, a new message window opens showing the message “Process done successfully”.
  • Finally, Import PST files in MS outlook by clicking on File >> Open and Export >> Import Outlook Data File. Select PST file and click on OK button.

Features of Zimbra to PST Converter

  • Supports migration of unlimited Zimbra files in batch : The Zimbra to PST Converter moves multiple Zimbra TGZ files to PST in single processing using its Add Folder option.
  • Convert all Zimbra data to Outlook : Using Zimbra Converter, you can convert all Zimbra items including emails, contacts, calendars, briefcase etc. to PST format. Therefore, there is no need for searching separate applications for moving other Zimbra items to Outlook.
  • Retains all Zimbra data details accurately : The software maintains to keep intact all Zimbra mailbox details. It precisely saves all header info (To, From, Cc, Subject) formatting (font style, background, inline image, hyperlinks etc.), attachments, folder hierarchy etc.
  • Multiple options for uploading Zimbra files : The software offers various options for uploading Zimbra files. You can use Add Files, Add Folders and Add Extracted folders option for adding Zimbra TGZ files or folders, as per your requirement.
  • Preview Zimbra data for instant analysis : The software provides instant preview of loaded Zimbra files. This helps users to analyse their data before executing Zimbra to Outlook migration.
  • Saves Zimbra conversion log report in TXT file : Zimbra Converter also generates Zimbra conversion log report in new notepad window. You can save the log report in TXT file for further analysis.
  • Convert Zimbra files to other output options : Besides converting Zimbra files to Outlook, the software also supports to convert Zimbra to EML, PDF, MBOX, HTML, Office 365, IMAP Server, Gmail,, Windows Live Mail, Thunderbird etc.
  • Suitable for Outlook and Windows OS : Once the conversion process is finished, you can access the resultant PST files in all Outlook editions (2019, 2016, 2013, 2010, 2007 and 2003). Additionally, you can run the software on all Windows OS editions including the latest Window 11.


In this blog post, we have discussed about the easiest method for how to export emails from Zimbra to Outlook. The suggested Zimbra Converter is a complete conversion utility. It not only converts emails but also converts contacts, calendars, briefcase, tasks etc. Zimbra mailbox items to Outlook PST file. If you want to check its working efficiency, you can download free demo edition of the software. Free demo convert first 25 items per Zimbra folder to PST, for trial purpose.