How Do I Convert a PST File to a PDF Format?

Ritu Roy | adobe pdf conversion forensics how to software tech | 4 minutes read | Modified on: 07-03-2022

Want to know how do I convert a PST file to a PDF format? Looking forward towards the best PST file to PDF migration solution that works without Outlook? Don’t worry, this article will help the user to understand how to batch export PST to PDF file format.

Today, Adobe’s portable file format is needed for mobility users, whether they belong from business or any other field. Additionally, the Adobe PDF format is considered as a standard document format to show digital evidence in a court. Now, many MS Outlook users are searching for a solution to print PST file to PDF. The reasons arise, PDF file can be accessible on different platforms.

Therefore, in the upcoming part, we will explain all possible techniques to perform the migration. Read this post in order to have the complete idea about how do I convert a PST file to a PDF format with attachments without Outlook.

In this post, we will explain an automated solution to save and print multiple Outlook PST files to PDF file format without Outlook on Mac & Windows OS.

For Windows

For Mac

Automated Solution to Batch Convert Outlook Emails to PDF without Outlook (Windows)

To solve such limitations you can use a perfect professional third-party tool, Outlook Converter software. This software allows to migrate Outlook emails messages, calendars, contacts, tasks, notes, etc. into PDF portable file format with attachments. The top benefits of using this software is that it exports all embedded attachments with Outlook messages. It has a user-friendly interface even a novice user can use it without having much knowledge.

Now, follow the working guide to batch export Outlook email to PDF using this software:

1: First of all, Download the Outlook Export tool and launch it in your Windows operating system.

add files

2: Now move the cursor to the Add File tab and using Export Single File/Export multiple file options load PST files in the software. Click Ok to confirm the selection.

3: The tool start displaying a list of selected Outlook files in left side of the screen with checkboxes. Pick desired PST files and then click on the Export button in the toolbar.

4: Opt for PDF as a saving output option and apply other sub-options.

5: Browse destination path options to save PDF files.

6: Finally click on the Convert button to start PST to PDF Conversion.

Here’s the list of some advanced features that are listed below:

  • Batch copy Outlook PST to PDF without Outlook
  • Convert all items of PST file without any data loss
  • Offers Date Filter and Multiple File Naming Convention options
  • Keeps folder structure hierarchy during the conversion process
  • Offers PDF page setting layout and Date Stamping features
  • Allows to export PST data file to PDF forensics with attachments
  • Suitable for all latest and below editions of Windows OS
  • Supports all the versions of MS Outlook – 2019, 2016, 2013, etc.

Steps to Save Multiple Outlook Emails to PDF with Attachments (Mac)

Outlook PST Converter for Mac working structure is very easy and you can easily use the software without having any technical knowledge. Follow the step-by-step process to directly convert PST files to a PDF file format with attachments on macOS:

Step 1. Download and Install the software on Mac machine and Add PST files or folders.

Step 2. After adding PST files, select the loaded PST files and click on the Next button to continue the process.

add pst files

Step 3. Select the saving PDF output format from the list and also choose save attachments, multiple file naming options, and Destination Path as per needs.

Step 4. Tap to the Export button to start the export procedure. After completing the process, the software shows a message “Conversion completed” and click on the Ok button to end the process.

Manual Technique to Export PST File to PDF Format

In the manual steps to move Outlook mails to PDF document which are explained below section:

  1. Open Outlook email program and choose email items that are to be saved in PDF
  2. Then, go to File menu and select Print option
  3. Now, choose the Microsoft Print to PDF option.
  4. Hit on Print to continue.
  5. Choose PDF from the Save as type drop-down menu and click the Save button.

Read Also,


Bulk Print Outlook Emails to PDF with Attachments

Issues Faced While Using Manual Solution

The main drawback of this method is it will not permit you to batch conversion of Outlook PST files to PDF format without Outlook. Microsoft Outlook installation is mandatory for this free method. This technique also needs a lot of time and effort to perform the process as if there is a large number of PST files items to be exported. Moreover, complete technical knowledge is mandatory to perform this manual solution.

Time to Conclude

As every user knows, Microsoft Outlook is the most famous email application which can be used by both personal and professional users. These days, a common question among the end-users is how do I convert a PST file to a PDF format? In this post, we have explained both manual and professional methods to convert a PST file to a PDF file format with attachments. From these two solutions, you can choose any one of them as per your needs and requirements.