How to Bulk Print Outlook Emails to PDF with Attachments?

Ritu Roy | adobe pdf conversion forensics how to migration software tech | 4 minutes read | Modified on: 04-03-2022
pst to pdf

Summary – This blog is all about how to bulk print Outlook emails to PDF with attachments. So, if you are looking for a solution to complete the same task, then keep reading this blog.

Nowadays, there are number of users who need a method to bulk print Outlook mailbox to Adobe PDF file format, because PDF files can be easily opened with Adobe Reader Apps. The PDF file format is the more desirable file format used by the users, as it is a platform independent document. It maintains all the email data and other details safe and protects and records files for future use. For that reason, a number of user searches for a solution on how to create database from Outlook PST to PDF with attachments. So, in this article, a different method to save Outlook emails as PDF file format is explained. You can opt for any of them according to its requirement.

Importance and Requirements for Conversion of Outlook Emails to PDF

There are some critical situations where the user needs to migrate the bulk of PST files into PDF format and print them for representing them on different platforms. Some of the common reasons are listed below why it is required to print Outlook PST files to PDF format:-

  • Most of the users want to create their PST files in PDF document format because PDF documents can be easily and effortlessly open without having any internet connectivity.
  • Most of a professional users and organizations need to archive their Outlook emails in Adobe PDF format to secure and safe the backup for future use by migrating PST data files to PDF document format.
  • Sometimes forensic investigators and lawyers need to migrate their Outlook PST data to PDF format for submitting and giving the evidence in front of court because the court accepts electronic mail proof in the PDF document format. 
  • Multiple of users want to save Outlook mails as PDF format because PDF files are well-suitable for taking a printout. After migrating PST files to PDF file format, users can easily print them to grab the objective documents.

So everyone knows that the PDF file is the safest document file format that maintains the whole data safe and secure. It is a reliable approach to convert complete data in PDF format. Additionally, the PDF file is a freedom platform that allows users to open PDF files anywhere on any device.

Manually Steps to Move Outlook Mail to PDF Document Format

Before performing the manual methods, it is always suggested to take the backup of all the Outlook databases, so that during the implement the manual solution, when your email messages get lost or formatted then you can earlier back up data and explore its content.

  1. Run MS Outlook application and select the email messages that you want to convert into PDF format.
  2. Navigate the File Menu from the Menu bar and choose Save As option
  3. From another the screen, save the File Type as an option and select HTML format
  4. Insert the destination path to save the HTML file and press the Save option.
  5. Click & open the saved HTML file by applying further options choose HTML file >> Right Click >> Open with MS Word.
  6. Press & open MS Word, select File >> Save As >> Select File Type as PDF file.
  7. At last, open and study your PDF files.

Drawbacks of Manual Approaches –

There are a few disadvantages of the manual approach that users face during converting PST files to PDF file format and are listed below-

  • Long and time-taking procedure
  • Technical knowledge is wanted for manual method
  • Not a guaranteed solution means does work always
  • Chances of data loss while during the conversion procedure
  • Fails to transfer the bulk of emails at once

Alternative Solution to Bulk Print Outlook Emails to PDF with Attachments

In order to resolve your query on how to bulk print Outlook emails to PDF with attachments, users need to opt for the best PST to PDF Converter software that was researched by a maximum professional’s experts. It can smoothly export the Outlook email to Adobe PDF document along with attachments and formatting. For moving bundles of Outlook PST files to PDF at one time, this application offers batch functionality. Furthermore, it’s a Windows-based and Mac-based utility so it gives you benefits to access this software on any Windows editions and Mac editions. And, no need to install the MS Outlook application for the migration procedure. With the help of this software, users can convert Outlook emails from PST to MBOX, EML, MSG, ICS, DOC, Office 365, etc.


Overall, after understanding the above article, technical as well as Non-Technical users can smoothly save Outlook emails as PDF format. Here, we have mentioned both methods, manual as well as the third-party solution. Users can select the desired solution, which is suitable for them.   

Also, Read

Save OST to PDF

Convert EML Files into PST